Streamline your entire procurement lifecycle — from creating purchase orders and managing suppliers to tracking deliveries and optimizing costs — all from one powerful, unified platform built for efficiency.
Purchase Orders module from InventoryVerse provides your business with complete control over every element of the procurement process. The entirety of the purchase order process (i.e., generating a purchase order and assigning a supplier; monitoring delivery of products to your company; and reconciling invoices) occurs in an integrated way within one easy to use dashboard.
It can be thought of as the foundation for your entire supply chain operation/basically, you have a documented record for every order made, you have managed your suppliers, tracked your deliveries and optimised your costs/InventoryVerse scales with the nature of your procurement needs from as few as 5 to as many as 500 suppliers.
Automation of Purchase Order Creation, real time delivery tracking, supplier performance monitoring and automatic reorder alerts allow your procurement department to do what they do best - obtain the best price and maintain adequate stock levels.
Efficient purchase order management is the foundation of a well-run supply chain. Discover why this feature is essential for controlling costs and ensuring timely inventory replenishment.
Easily create purchase orders instantly with intelligent supplier selection, auto-populated item details, quantity calculations from reorder levels, and customizable PO templates. By automating your POs, you save up to 85% of the time that was previously spent on manual processing.
You can keep track of your purchase orders through every step of the process, from creation to delivery, with real-time status updates. For example, you can view where your shipment is located at any given point, when it is estimated to arrive and whether it has been delivered partially or completely. You will also be notified instantly when the goods have arrived at your warehouse.
Strengthen your relationships with your suppliers by utilizing an integrated vendor management system. Using vendor management software will allow you to track supplier performance, negotiate better terms, manage contracts and rate suppliers based on delivery and quality, and maintain a list of preferred vendors.
Track every rupee that you have spent on procurement. Use supplier pricing comparisons, analyze purchase trends, identify cost-savings, and negotiate volume discounts based on historical purchase data and current market conditions.
You will never have to worry about going out of stock again. Simply set your minimum stock levels and you will receive automatic alerts when your inventory falls below these levels. For critical items, you will also have purchase orders automatically generated by the system to support continuous operations.
Every purchase order you receive will automatically update your inventory levels in real time. No more manual entry of stock levels and no more discrepancies between procurement and inventory. Procurement and inventory will be in complete synchronization for all of your warehouses.
See how InventoryVerse's Purchase Orders module transforms your procurement operations — here are the major advantages.
Manage the entire PO life cycle, from creating a draft to processing the order through dispatch and delivery and then matching the invoice and payment, while tracking every step along the way, including providing an automated update for each step along the way through your procurement funnel to your vendor.
Create customizable approval hierarchies based on order value and/or department and/or category. Route POs through all appropriate approvers with little or no manual effort to provide assurance regarding compliance to your organization's procurement policy.
You can receive items against POs at any warehousing location (you can accept a delivery from a vendor at two or more warehouses). In addition, your IV team will receive partial deliveries or split shipments as well as cross-dock deliveries as quickly and efficiently as possible. Your IV team will automatically update the quantity of available stock immediately upon receipt of the order with all receipts linked back to the invoice.
You can easily return defective or incorrect items that you received from your vendors. When making a return, you will create a purchase return note, process a debit note, and automatically re-inventor the returned product. Your records of every return will be maintained by your suppliers as part of their accountability for sales and return.
POs also have the capability of automatically calculating GST (CGST, SGST, IGST) customs duty, and other applicable taxes for a PO. PO will produce itemized tax compliant regulatory and input tax credit documents.
You can generate comprehensive procurement reports including spend analysis, vendor performance, category-level purchasing, lead time analysis, and cost variance reports using a comprehensive range of procurement KPIs for actionable procurement insight. By using this information, you can make informed purchasing decisions based on actual data.
Setting up Purchase Orders is incredibly easy. Just follow these 4 straightforward steps.
Begin by importing your supplier database or manually adding vendors into your system. Then, create supplier profiles that include their contact information, payment terms, lead times, pricing agreements, and preferred categories of products.
Identify minimum stock levels, reorder points, and safety stock amounts for your products. The system will notify you when you need to reorder and will recommend how much product you should purchase.
You can create a purchase order manually, but you can also allow the system to generate one automatically (based on reorder alerts). The purchase order will be routed through your purchasing approval process and sent to the supplier.
Record receipt of items based on purchase orders, check the number of items received with the quantity ordered, check the quality of items received, and automatically adjust inventory. Match supplier invoices with purchase orders and receipts (this is called 3-way matching).
Faster PO Processing
Reduction in Stockouts
Lower Procurement Costs
Better Supplier Performance
InventoryVerse Purchase Orders is designed for businesses of all sizes and industries.
Automate stock replenishment for retail stores and online platforms. Create purchase orders based on sales velocity, manage seasonal buying, handle multi-vendor procurement, and ensure shelves are always stocked with best-selling products.
Manage raw material procurement with precision. Create purchase orders aligned with production schedules, track material deliveries against manufacturing timelines, and maintain just-in-time inventory for lean manufacturing operations.
Handle bulk procurement from multiple suppliers efficiently. Manage volume-based pricing negotiations, track large shipments across warehouses, process bulk receiving, and maintain optimal stock levels for your distribution network.
Procure medicines and medical supplies with full regulatory compliance. Track batch numbers, expiry dates, and storage requirements on purchase orders. Maintain audit trails for pharmaceutical procurement regulations.
Manage perishable goods procurement with expiry tracking and temperature requirements. Create recurring purchase orders for daily supplies, handle seasonal ingredient sourcing, and optimize food cost through smart vendor selection.
Procure building materials and equipment for construction projects. Create project-wise purchase orders, track material deliveries to job sites, manage contractor supplies, and control project-level procurement budgets effectively.
Try InventoryVerse's Purchase Orders feature — 14-day free trial, no credit card required.